Head Start Family Resources, Policies & Procedures

Policies & Procedures

Child & Adult Care Food Program (CACFP)

• Baby Bottle Preparation & Sanitation

• CACFP Civil Rights Requirements

• CACFP Program Requirements

• CACFP Requirements - Food Service and Mealtime

• Family-Style Meal Service

• Food Activities with Children

• Food Allergies & Food Substitution

• Food Safety & Sanitation

• Infant & Toddler Feeding

• Site Monitoring

Data & Reporting

• Opening Entry and Closing Entry

• Program Information Report (PIR)

• Self-Assessment

Disabilities & Mental Health

• Developmental and Mental Health Referrals

• Developmental Social-Emotional Screenings

• District Transportation for Children Receiving Disability Services

• Enrollment Communication Process for Children Receiving EI/ECSE Services

• Inclusion of Children with Disabilities

• Prevention & Intervention Team

• Promoting Social and Emotional Competence in Infants and Young Children

• Responding to Challenging Behaviors

• Role of Disabilities & Mental Health Team

• Transition for Children with Special Needs

Education

EARLY HEAD START AND HEAD START

• Assessment of Children's Progress-EHS FY and HS Duration

• Classroom Assessment Scoring System (CLASS)

• Curriculum and Classroom Environment-EHS FY and HS Duration

• Daily Class Schedule

• Education Specialist Support

• EHS FY Duration Conferences and Program Transition Services

• Holiday Activities in the Classroom - Bilingual

• Home-Based and Coffee Creek Assessment of Children’s Progress

• Home Visit Record-EHS FY and HS Duration

• Individualizing

• Lesson Plans-EHS FY and HS Duration

• Observations and Portfolios

• Practice Based Coaching

• Rest Time

EARLY HEAD START

• EHS Home-Based and Coffee Creek Conferences and Program Transition Services

• Home Visitor Rating Scale (HoVRS)

HEAD START

• Preschool Conferences and Program Transition Services

• Walking Field Trips and Special Activities

Enrollment

• Attendance - Center Based EHS & HS

• Attendance - Coffee Creek

• Attendance - Home Based

• Coffee Creek Recruitment and Enrollment

• Eligibility

• Enrollment - Center-Based

• Enrollment - Home-Based

• Enrollment - Home-Based SPANISH

• Recruitment 2026-2027

• Recruitment 2026-2027 SPANISH

• Selection Criteria 2026-2027

• Selection Criteria 2026-2027 SPANISH

Family Services

• Child Abuse Reporting

• Coffee Creek Family Services Check-In

• Communication with Families

• Community Resources

• Conflict Resolution Guidelines for Parents/Guardians Bilingual

• Coordinated Care Meeting

• Coordinating Services w/ DHS & CW for Foster Children

• Definition & Documentation for Family Referrals

• Duration Weekly Family Updates

• Family Partnership Agreement Family Goals and Plans

• Family Well-Being Check

• Interpretation and Translation Policy Resources

• Safe and Respectful Environments: Expectations for Parent/Guardians/Visitors

• Siblings Family Services Check-In

• Strengths and Needs Assessment

Full Year Programs

• Home Based Program Services

• Locally Designed Program Services Coffee Creek

Health

• Animals in the Classroom

• Bathing Children

• Child Health Status

• Communicable Disease

• Daily Health Check

• Diapering & Toileting

• First Aid Training and Supplies

• Growth Assessment

• Hand Washing

• Head Lice

• Hematocrit / Hemoglobin

• Immunization

• Lead Screening Policy

• Medication Administration Policy

• Nutrition Assessment

• Oral Health Practices

• Physical & Dental Exams

• Prenatal and Newborn Health

• Sanitation

• Sunscreen and Bug Repellent Spray

• Vision and Hearing Screenings

Parent Engagement

• Family Engagement

• Fundraising and Donations Bilingual

• Guidelines for Planning Family & Classroom Events

• Parent Activity Fund Bilingual

• Parent Teacher Night/Parent Meetings Bilingual

Personnel

• Hiring Qualified Staff

• Onboarding and Orientation

• Use of Substitutes

• Volunteers In Head Start Centers

Policy Council

• Policy Council

• Policy Council Bylaws (PC Approved Oct 2023) Bilingual

• Policy Council New Business Procedure

• Policy Council Responsibilities in Personnel Decisions

• Policy Council Special Jobs Descriptions

• Request for Reimbursements for Child Care/Travel for Policy Council Parents/Guardians and Parent Education

• Shared Decision Making 2023

Professional Development

• Community-based Training

• Education Requirements for Family Services Staff

• Child Development Associate Credential (CDA)

• Reimbursement and Pre-Payment of College Courses

• Student Projects and Internships

• Updating the Oregon Registry Online (ORO)

• Tuition Assistance

Safety & Emergency

• Active Supervision and Safety

• Center Closures & Delays

• Community Action Head Start Emergency Preparedness Plan

• Community Action Head Start Integrated Pest Management (IPM) Plan

• Injury and Accident Reporting

• Integrated Pest Management

• Licensing Information and Requirements

• Releasing Children from Head Start Classes & Buses

• Reporting Child Incidents

• Safety Policies and Procedures

• Space Requirements in CDCs, Socialization Spaces, and Public School Classrooms

Student Records

• Child and Family Records: Confidentiality and Organization

Transportation

• Community Action Drug and Alcohol Policy for Use with FMCSA/DOT Regulated Employees (For Transportation)

• Reporting and Responding to School Bus Accidents

• Surveillance Cameras (Video/Audio) on Head Start Transportation Vehicles

• Transportation Maintenance & Inspection

• Transportation Routing & Scheduling

• Transportation Safety & Parent Education